Interview follow-up email templates

Short and specific beats long. Edit the brackets and send.

1. Thank-you, within a day of the interview

Subject: Thank you, [Role] interview

Hi [Name],

Thank you for taking the time to talk with me today about the [Role] position. I enjoyed hearing about [one specific thing from the conversation]. It made me more interested in the role.

[One sentence on why you fit, tied to something they said.] Please let me know if I can share anything else.

Best regards,
[Your name]

2. Checking in, about a week after they said you would hear back

Subject: Following up, [Role]

Hi [Name],

I wanted to follow up on the [Role] position. I remain very interested, and I am happy to provide anything that would help with your decision. Do you have an update on the timeline?

Thank you,
[Your name]

3. After a rejection

Subject: Thank you, [Role]

Hi [Name],

Thank you for letting me know, and for the time you spent on my interview. I would welcome feedback if you have any to share. I would be glad to be considered for future roles.

Best regards,
[Your name]

Tips

• Mention something from the actual conversation, so it does not read like a template.
• Send the thank-you the same day or the next morning.
• Put the follow-up date in your tracker when you send the first email.

Never miss a follow-up

HuntYourPath shows which applications have gone quiet for 10 or more days, and lets you add interviews to your calendar, so a follow-up does not depend on memory.